Come join the workforce development team at The ²ÝÝ®ÊÓƵAPP Institute located in Pittsfield, ME. This role will support our educational programs and instructors with a focus on maintaining team member records, assisting with program coordination, facilitating course assignments through ²ÝÝ®ÊÓƵAPP’s Learning Management System, and assisting with other administrative office duties. The ideal candidate will have a commitment to internal customer service, attention to detail, and a positive, can-do attitude.
Job Responsibilities- Greet all incoming visitors with a welcoming, friendly, and engaging attitude and assist them with their needs.
- Perform general office support duties including answering phones, maintaining the filing system, maintaining office supplies/ordering for the office, mail, and courier services.
- Prepare agendas, coordinate, and produce materials for workforce development classes.
- Compile, file, and retrieve documents, records, and reports as needed using Access and our internal Learning Management dashboards.
- Prepare reports, compile meeting minutes, draft memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software.
- Enter and maintain the company’s workforce development records, certifications, and licenses in our Learning Management system and internal HRIS system.
- Administer NCCER testing/proctoring.
- Assist with updating/tracking team members on-the-job learning hours (apprentices), licenses, proficiency levels, tuition reimbursements and endorsements.
- Maintain state licensing and renewals.
- Assist in assigning and tracking compliance education.
- Function as back-up for weekly payroll and travel expense entry and review.
- Maintain apprenticeship documents and communication, including VA reporting.
- Internally audit the ²ÝÝ®ÊÓƵAPP Companies I9s.
- Function as a back-up for accounts payable processing.
- Function as a back-up for driver program and DOT compliance items.
Qualifications/Requirements- The ideal candidate must possess a positive attitude with the desire and ability to learn and grow.
- A good working knowledge of Microsoft Office applications is necessary.
- The position requires excellent communication skills with a personable, professional demeanor and a collaborative attitude.
- Ability to multi-task.
²ÝÝ®ÊÓƵAPP is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.Ìý
